Wedding apparel orders are complex — bridal party, groomsmen, immediate family, out-of-town guests in welcome bags, rehearsal dinner coordination. Each group is different. Each has its own design. Each has its own deadline. Here's the complete wedding party shirt checklist organized by group, with pricing and timeline.
Group #1: Bridesmaid Getting-Ready Tees
Worn morning of the wedding during hair and makeup. Photo opportunity for the 'before the ceremony' shots.
- Design pattern: 'Bride Tribe' or 'Bride's [Name] Squad' with each bridesmaid's name on the back
- Typical order: Bride + 4–8 bridesmaids = 5–9 pieces
- Cost: $16–$24 per shirt with DTF printing
- Order: 6 weeks before the wedding
Group #2: Groomsmen Morning-Of Apparel
Worn morning of the wedding during getting-ready. Photo opportunity for the 'groom and crew' shots.
- Design pattern: Embroidered polos with each groomsman's role (Best Man, Father of Groom, Brother of Groom) on the chest
- Typical order: Groom + 4–8 groomsmen = 5–9 pieces
- Cost: $32–$48 per embroidered polo
- Order: 6–8 weeks before the wedding (embroidery takes longer)
Group #3: Welcome Bag Tees (Out-of-Town Guests)
T-shirts placed in welcome bags at the hotel for out-of-town family + friends arriving for the wedding weekend.
- Design pattern: Couple's last names + wedding date + city ('Welcome to Boise — [Last] + [Last] Wedding 2026')
- Typical order: 20–60 pieces (one per welcome bag)
- Cost: $11–$16 per shirt at 30+ pieces with screen print
- Order: 5 weeks before the wedding
Group #4: Rehearsal Dinner Matching Set
Coordinated matching tees worn by wedding party + immediate family at the rehearsal dinner. Photo opportunity for the 'family + wedding party' rehearsal shot.
- Design pattern: Couple's last names + 'Rehearsal Dinner — [Date]'. Sometimes with custom wedding hashtag.
- Typical order: 20–40 pieces
- Cost: $13–$18 per shirt at 20+ pieces
- Order: 5 weeks before the wedding
Group #5: 'Mother of the Bride/Groom' Premium Pieces
Embroidered polos or robes for moms and grandmothers. Often given as gifts at the bridal shower or rehearsal dinner.
- Design pattern: Embroidered 'Mother of the Bride' or 'Mother of the Groom' or 'Grandmother of the Bride' on the chest
- Typical order: 4–8 pieces (across both families)
- Cost: $35–$55 per embroidered piece
- Order: 6 weeks before the wedding
Group #6: Wedding Day Family Photos Tee
Coordinated tees worn by extended family for the big family-photo session at the venue. Worn under the formal attire OR as a casual reception apparel option.
- Design pattern: Couple's last name + wedding date + simple central graphic
- Typical order: 15–40 pieces (extended family)
- Cost: $13–$18 per shirt at 20+ pieces
- Order: 5 weeks before the wedding
Coordinating Multiple Groups in One Production Run
This is the secret. Instead of placing 6 separate orders across 6 different vendors, place ONE order with multiple groups. Each group gets its own design, all produced together, single mockup approval window, single production window.
Saves coordination time, reduces risk of pieces showing up late, and gets you better per-piece pricing because the total order quantity hits volume tiers.
The Master Timeline
- 10 weeks before wedding: Finalize apparel concept and group breakdown
- 8 weeks before: Submit order to us; receive initial mockups
- 7 weeks before: Mockup approval round 1
- 6 weeks before: Mockup approval round 2 (final)
- 5 weeks before: Production starts
- 3 weeks before: Shirts delivered to bride/groom
Related
Planning a wedding and need help coordinating the apparel across multiple groups? Send us the wedding date + size of each group. We'll work backwards from the date with the master timeline. Call (208) 954-9492.
How We Make This Stuff
Everything covered in this post is produced in our Meridian, Idaho shop at 2700 E Lanark St. Eagle Ridge Apparel is a family-run print shop serving the Treasure Valley since 2019 — we embroider, screen print, DTF, sublimate, laser-cut leather patches, laser-engrave drinkware, and UV-print promotional goods on equipment we operate ourselves. No outsourced decoration, no overseas fulfillment, no third-party middlemen.
Most custom apparel orders ship in 7–10 business days from approved mockup. Rush production in 3–5 business days is available on most decoration methods; embroidered hats are the tightest constraint. We hold no minimums on any decoration type — order one piece or one thousand — though pricing scales aggressively over 50, 100, and 250-piece tiers. Free digital mockups before production starts. We don't begin a run until you sign off on what it'll look like.
Two ways to order: design it yourself online in our designer tool (any quantity, any decoration method), or request a custom quote and we'll send back pricing within one business day. Talk to a real person at (208) 954-9492 or info@eagleridgeapparel.com — most inquiries get a response within two hours during the business day.